State Representatives and Senators:
How to Write Elected Officials
When writing to your elected officials—whether you are sending a letter by mail, facsimile or e-mail, these are some simple tips that may be of assistance:
- Be clear, polite and succinct. Make sure your letter is easy to read. It can be handwritten or typed.
- Write the proper greeting for your letter. For example: Dear Senator Smith, Dear Representative Smith, Dear Mayor Smith, Dear Governor Smith, or Dear President Smith.
- Get straight to the point. In the first few sentences say who you are, where you are from and why you are writing.
- Stick to one issue per letter. For example, you may write to support an issue, to thank an elected official for something he or she has done or to say that you are against a certain issue.
- Support your point. Use the rest of the letter to convey your thoughts, story and/or ideas. Make the letter personal to you.
- Do not preach or scold. Limit your letter to one page. And, tell the elected official what you would like him or her to do. For example, if you are writing about a bill, say if you want your elected official to vote for or against it.
State Legislative Action
We urge our members, their families and all working people to know where their elected officials stand on the issues.